We don't have time! Or do we?
17.4.2024
The classic scenario: we receive a project enquiry and are asked when we can start implementation. How do we answer that question? By looking at our resource planning.
In recent years, we have continued to optimise our processes and tools to this end. Every Monday morning, we sit down with our team and go through the tasks for the current week. Most projects naturally run for longer than a week and are planned ahead accordingly. However, gaps keep arising, so small projects can sometimes be slotted in at very short notice.
Planning resources
We use the Float software to plan our resources. This tool is immensely helpful, is digital and web-based, and can therefore be viewed by each of our employees from anywhere in the world. Another nice thing is that Float is connected via API directly to our collaboration software Asana (see also the article "Success factor: collaborative working via shared software platforms"), and employees, projects and tasks are synchronised automatically.
„Through the shared exchange within the team, everyone is also always up to date and knows exactly which projects we are working on in the agency. The joint planning serves as a guideline for everyone involved and makes communication and coordination between team members easier.“Jan Teunissen, Managing Partner Arndtteunissen
Improving communication
The respective skills of our employees are also stored in Float, so we can search specifically for available resources when it comes to particular tasks that require special skills. All of this makes project planning easier for us, and so we can say almost to the day when we can start a new project.